The Financial & Administrative Assistant will be working under the supervision of the CFO and the HR Manager in for several projects enhancing the performance of the organization. She/He will undertake to implement the THP’s finance and administrative services including accounting and budgeting, human resources activities and supervision of the proper use of facilities and resources. She/He will carry out effective recording, control and management of THP resources, and she/he will monitor all operational activities in keeping with the THP’s policies and guidelines. We are looking for an organized, problem-solving, multi-tasking, individual with great attention to detail, excellent oral and written communication skills, and excellent organizational skills who is particularly passionate about assisting refugee children and who is up for rolling up their sleeves and wearing the many hats needed to support the smooth operation of The HOME Project. 

Key duties and responsibilities:

 The role of the Financial & Administrative Assistant includes the following:

 Α) Finance

  • Provide support to the Financial Department in compiling, monitoring and reporting overall and project-specific budgets
  • Responsible for petty cash disbursements, replenishment and petty cash count
  • Ensure the compliance of administration, finance and policies and procedures
  • Assist the coordinators of the shelters, in administration and finance matters to ensure an effective management of the financial resources to ensure cost efficiency
  • Assists in preparing monthly cash-flow control sheets with original documents of all transactions of the shelters, and review payment vouchers, bank & petty cash control sheets
  • Coach and train field staff in all matters regarding financial reports
  • Manage filing/archiving of all documents and admin files (including invoices, payment vouchers, credit memos, expense reports etc.)

 B) Human Resources Management

  • Assists during the pre and post-hiring process
  • Assists in the orientation and onboarding process
  • Keep all staff records/files up-dated
  • Assist in shifts and payroll administration as backup

 C) General Administration

  • Assist in management of property and equipment. Ensure all procurements of goods and services comply with procurement policy of THP.

 Requirements 

  • Degree in Business Administration, Economics, Accounting, Marketing or a related field
  • A minimum of 3 years of experience in similar roles
  • Master degree in MBA, Human Recourses Management, Marketing or a closely related discipline will be considered an asset
  • Experience of working with donor-funded projects will have an added advantage;  focus on civil society will be considered an asset
  • Outstanding writing, re-writing, editing and analytical skills
  • Excellent communication, and presentation skills, in Greek and English, both written and oral
  • Exceptional organizational and project management skills with the ability to prioritize and deal with a variety of tasks
  • Experience of working in a multicultural environment

If you are interested in applying, please follow the link and make your application via Workable platform.

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